Final 2017 NOFA Grants Awarded
FY 2017 CoC Competition Scheduled Timeline:
*Please note that the Upstate CoC Collaborative Applicant will endeavor to submit the completed, consolidated application earlier in the week in order to gain additional points as has been our practice in prior years.
Highlights and What’s New?
· Projects applications due to CoC’s 30 days prior to NOFA deadline of Sept. 28th 2017.
· All applicants must be notified in writing by the CoC as to acceptance/rejection of application no later than 15 days before the application deadline
Policy Priorities – Ending homelessness for all; creating a systematic response to homelessness; strategic allocation/use of resources; use of housing first approach.
New Projects through Reallocation
· PSH projects that meet requirements for DedicatedPLUS or the standard 100% dedicated to chronically homeless individuals and families
· Joint TH and PH-RRH component projects
· Dedicated HMIS
· Support services to develop/operate a new centralized or coordinate assessment
New Projects through Permanent Housing Bonus (6% of CoC’s Final PPRN):
· PSH that meets DedicatedPLUS requirements or 100% dedicated for chronic homeless individuals and families
· RRH that served individuals and families, including unaccompanied youth who meet NOFA criteria
· Joint TH and PH-RRH component projects
Projects applicants can now apply for expansion projects in FY 2017. Eligible renewal projects would include increasing the number of units, beds, persons or services through reallocation or permanent housing bonus. TH, SSO or Safe Haven projects are not eligible.
Encourage merges and mitigate potential adverse scoring implications that may occur when a high performing CoC mergers with one or more lower performing CoCs. CoCs that merged between the final funding announcement for FY 2016 and the FY 2017 CoC Program
Registration deadline are eligible for the merger bonus points mentioned in the NOFA.
Available Funds under Tier 1
Tier 1 is equal to the greater of the combined amount of Annual Renewal Amount (ARA) for all permanent housing and HMIS projects eligible for renewal up to $1,000,000 or 94 percent of the CoC's Annual Renewal Demand (ARD).
Available Funds under Tier 2
HUD has removed project type from the Tier 2-point scale, meaning project applications that are ranked in Tier 2 will no longer be scored on the project type (e.g., PH, TH). The 100-point scale is based on: 1) CoC Score, 2) CoC Project Ranking, and 3) Commitment to Housing First.
A permanent supportive housing project where 100% of the beds are dedicated to serve individuals with disabilities and families in which one adult or child has a disability, including unaccompanied homeless youth that at intake are:
- experiencing chronic homelessness as defined in 24 CFR 578.3;
- residing in a transitional housing project that will be eliminated and meets the definition of chronically homeless in effect at the time in which the individual or family entered the transitional housing project;
- residing in a place not meant for human habitation, emergency shelter, or safe haven; but the individuals or families experiencing chronic homelessness as defined at 24 CFR 578.3 had been admitted and enrolled in a permanent housing project within the last year and were unable to maintain a housing placement;
- residing in transitional housing funded by a Joint TH and PH-RRH component project and who were experiencing chronic homelessness as defined at 24 CFR 578.3 prior to entering the project;
- residing and has resided in a place not meant for human habitation, a safe haven, or emergency shelter for at least 12 months in the last three years, but has not done so on four separate occasions; or
- receiving assistance through a Department of Veterans Affairs(VA)-funded homeless assistance program and met one of the above criteria at initial intake to the VA's homeless assistance system.
Project applicants may use DedicatedPLUS when creating a new project application through reallocation or permanent housing bonus and renewal project applications may choose to change a 100 % dedicated project to a DedicatedPLUS project in the FY 2017 CoC Program Competition.
Joint TH and PH-RRH
The Joint TH and PH-RRH component project includes two existing program components– transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness.
Rapid Rehousing is not a new in the FY 2017 CoC Program Competition; however, there is a significant change to the persons who can be served by a rapid rehousing project. Rapid rehousing projects may serve individuals and families, including unaccompanied youth, who meet the following criteria:
- residing in a place not meant for human habitation;
- residing in an emergency shelter;
- persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations;
- residing in a transitional housing project that was eliminated in the FY 2017 CoC Program Competition; or
- residing in transitional housing funded by a Joint TH and PH-RRH component project; or
- receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA’s homeless assistance system.
The persons who are provided housing and services through rapid rehousing has been expanded. You will also notice the NOFA no longer requires renewing rapid rehousing projects continue to serve only those participants who were in a rapid rehousing category when the project was initially funded. Therefore, if a renewing rapid rehousing project was originally funded to serve only families with children, that project, through the FY 2017 project application, may indicate it will also serve individuals if it so chooses.
The system performance measures will be scored based on a CoC system-wide performance related to reducing homelessness within the CoC defined geographic area as reported to HUD via HDX comparing FY 2016 information to FY 2015 information unless noted otherwise for each measure. You should carefully read through this section of the NOFA as it pertains to the
CoC Application as you will see that points will be considered based on the information reported HDX.
Certifications and Disclosures
These forms are no longer attachment requirements to the Project Application Profile. HUD has hard-coded these forms into the project applications in e-snaps and project applicants will not have access to the actual project application until these forms are reviewed for accuracy and certified. See the Project Application Detailed Instructions for information on completion and certification of the forms in e-snaps. This will reduce delays in grant agreement execution for projects if they are selected for conditional award.
· NEW FORM - Federal agencies require the submission of a signed Certification Regarding Lobbying to ensure applicants acknowledge the requirements in Section 319 of Public Law 101-121, 31 U.S.C. 1352, (the Byrd Amendment) and 24 CFR part 87 before receiving a federal award. These statutes and regulation prohibit the use of federal award funds for lobbying the executive or legislative branches of the Federal government in connection with a specific award. This requirement is different and separate from the requirement for applicants to report lobbying activities using the SF-LLL form. The SF-LLL form must still be submitted by applicants that lobby or intend to lobby using non-federal funds. The only applicants excepted from submitting the Certification Regarding Lobbying form are federally-recognized Indian tribes because of each tribe’s sovereign power. This form has also been hard-coded in e-snaps for project applicants and will need to be completed and certified in e-snaps before you have access to the actual project application.
Code of Conduct Change
If your organization’s Code of Conduct is no longer listed on HUD’s website yes, you must attach an updated Code of Conduct to your Project Applicant Profile. Due to the implementation of 2 CFR part 200, many Codes of Conduct that were listed on HUD’s website were removed as the Codes were not in compliance with (2 CFR 200.318(c)(1)).
Codes of Conduct must:
- Be written covered by a letter on company letterhead that provides the name and title of the responsible official, mailing address, business telephone number and email address Prohibit real and apparent conflicts of interest that may arise among officers, employees or agents, or any member of his or her immediate family, his or her partner or an organization that employs any of the indicated parties;
- If applicable, the standards must also cover organizational conflicts of interest;
- Prohibit the solicitation and acceptance by employees, of gifts or gratuities in excess of minimum value; and
- Provide for administrative and disciplinary actions to be applied for violations of such standards.
The Office of Grants Management within HUD has reached out to organizations to obtain
Codes of Conduct to ensure all HUD-funded projects are in compliance with 2 CFR part 200.
If your organization is not appearing on HUD’s website at https://portal.hud.gov/hudportal/HUD?src=/program_offices/spm/gmomgmt/grantsinfo/conduct indicating the Code of Conduct is on file and in compliance, HUD strongly recommends that
you attach your organization’s Code of Conduct that meet all 5 of the criteria above to your
Project Applicant Profile. Doing this now will prevent the need to resolve a condition for your
CoC Program project if conditionally awarded.
Renewal Project Applications
Project applicants that have renewed at least once in a previous CoC Program Competition will have the opportunity to bring forward application details from the most recent Competition year and identify select screens to submit without changes. After the Standard Forms and
Certifications are completed in Part 1, project applicants can review the grant’s imported data on the remaining screens in a “Read-Only” format. If the Applicant does not need to make updates, they can submit the FY 2017 application without any changes, reducing the amount of time for the project applicant to complete the project application and for HUD during its assessment of renewal applications. If the project applicant needs to make changes to the information on one or more screens, they can navigate to the “Submission Without Changes”
Screen and check the box next to each relevant screen title to unlock screens for editing.
The FY 2017 CoC Program Competition is Now Open
The Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 Continuum of Care (CoC) Program Competition has been posted to the FY 2017 CoC Program Competition: Funding Availability page on the HUD Exchange.
Submission Deadline: Monday, August 28, 2017 at 8:00 PM EDT
The electronic application in e-snaps will be available on or after next Tuesday, July 18, 2017. HUD strongly encourages CoCs, Collaborative Applicants, project applicants, and stakeholders to:
- Carefully and thoroughly read the FY 2017 CoC Program Competition NOFA to understand the information; and
- Begin to plan local competitions based on information, new and changed from the previous Competition, provided in the FY 2017 CoC Program Competition NOFA.
Additionally, so that CoCs know their maximum award amounts, including amounts for planning and Permanent Housing Bonus, HUD has posted the Estimated Annual Renewal Demand (ARD) Report that includes each CoC’s Preliminary Pro Rata Need (PPRN), estimated ARD, CoC Planning, and Permanent Housing Bonus amounts.
What’s New and Special Considerations for the FY 2017 CoC Program Competition
The list below highlights some important information about what has changed, what is new, and special considerations that CoCs should make while planning for the FY 2017 CoC Program Competition. This list is not exhaustive and additional details are located in the FY 2017 CoC Program Competition NOFA. A full list of new, changed, and highlighted information can be found on the FY 2017 Continuum of Care (CoC) Program Competition: Funding Availability page.
- Tier 1 is 94 percent of the CoC’s ARD amount.
- The amount available for the Permanent Housing Bonus is 6 percent of the CoC’s Final Pro Rata Need (FPRN).
- Renewal project applicants may submit their renewal project applications with no changes. We strongly encourage you wait to access e-snaps to complete your renewal project application until the FY 2017 Renewal Project Application Detailed Instructions are posted on the HUD Exchange so you can determine if you want to take advantage of this new function.
- HUD has made several changes to the eligibility requirements for permanent housing, permanent supportive housing, and rapid rehousing. Applicants should carefully read the FY 2017 CoC Program Competition NOFA regarding these changes.
- Most of the mandatory HUD form attachments have been moved to e-snaps as fillable forms that only require a checkbox certification with the project applicant’s authorized representative information. The only HUD required form that remains an attachment is the HUD-2991, Certification of Consistency with the Consolidated Plan, and it must be attached by the Collaborative Applicant to the FY 2017 CoC Priority Listing.
- Tier 2 project-level scoring has been revised to include only three criteria – CoC Application score, ranked position of the project application in Tier 2, and the project application’s commitment to Housing First. The type of project has been removed as a Tier 2 scoring criteria.
- System Performance Measurement information will be largely scored on data submitted by the CoC to the Homelessness Data Exchange (HDX), although CoCs will be required to attach the FY 2017 Competition Report to their CoC Application in e-snaps.
- The local ranking process continues to be crucial to making the CoC Program as effective as possible. CoCs should use objective, performance-based criteria to rate projects and should consider both the need to serve particular populations of people experiencing homelessness (for example, survivors of domestic violence, youth, and persons with substance use disorders) and the effectiveness of their projects in reducing homelessness.
- All applicants must have a current HUD-approved Code of Conduct. Most organizations’ Codes of Conduct were removed from HUD’s website in early 2017, as they did not meet the requirements of 2 CFR part 200, and the organizations were notified by another HUD office that a new Code of Conduct must be submitted. Be sure to review the Code of Conduct for HUD Grant Programs page on HUD’s website to ensure your organization is listed which means you have submitted an approved Code of Conduct. If you do not see your organization on the list, be sure to attach a current and complete Code of Conduct to your Project Applicant Profile in e-snaps.
All information related to the FY 2017 CoC Program Competition is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.
If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.
If you have questions related to subscribing to the HUD Exchange mailing list or have issues receiving listserv messages in your inbox, please contact email@example.com. Please be sure to add firstname.lastname@example.org and email@example.com to your contact list or safe senders list. This ensures that messages from the HUD Exchange go to your inbox and are not filtered to your spam or junk folder.
During the competition, it is critical that questions are submitted to the correct Ask A Question (AAQ) portal.
Questions pertaining to the CoC Program Competition should be submitted to the e-snaps portal. These questions include e-snaps technical issues; questions about the NOFA, CoC Application, CoC Priority Listings, or Project Applications; and questions about grant awards, agreements, or amendments.
To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.
If you have questions related to the CoC Program interim rule or a policy related question, please submit your questions to the CoC Program AAQ portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.
The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday through Friday, except for weekends and federal holidays. Additionally, per the FY 2017 CoC Program Competition NOFA, starting 2 days prior to the application deadline for FY 2017 funds, the AAQ will respond only to emergency technical support questions up to the deadline of Thursday, September 28, 2017 at 8:00 PM EDT. However, please keep in mind that all applications submitted through the Upstate CoC are due 30 days prior, or August 28, 2017, to the published HUD deadline.
The deadline for Letter of Intent to apply for Funding was August 2, 2017 at noon.
All new projects and project renewals MUST complete and submit the following LETTER OF INTENT (LOI) for each project. The deadline for LOI submission is August 2, 2017 by 12:00 noon to:
Diane Cilento, CEO
United Housing Connections
For your convenience, we have provided the LOI in both WORD and PDF format:
Questions? Contact your Chapter Leads.